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4 Ways EHS Software Improves Productivity

By Ajoy Gonsalves

EHS Industry

November 8, 2020

By letting information flow freely through your organization, you can reduce operational risks. The use of EHS software has several advantages. In this article we mainly focus on productivity. Productivity is critical to any organizational growth. Companies want to increase their productivity, but often ignore that information is the key to driving change.

To easily access critical information, your workflow needs to have a better information system than a paper-bound system. Having a digital solution in your daily work ensures that the productivity of your organization is increased.

If you ask us, the opportunity lies in the use of mobile devices. Today, almost everyone has a smartphone, but companies are not taking full advantage of it yet. Mobile devices offer greater operational speed, accuracy and efficiency.

For example, the oil and gas industry needs to have the right information to make it easier for workers in the field to receive training, plan ahead and complete tasks. Usually people from these industries work in isolation and there is a lack of communication between the shop floor and management.

This has consequences for productivity. Having a digital information tool can...:

  • Reduce errors;
  • Improve staff engagement;
  • Reduce operating costs;
  • Reduce maintenance costs;
  • Improve the productivity of an organization.

Changing your information flow through digitization improves 4 important elements:

1. Operational productivity

Much productivity is lost through organizational work procedures, usually because they are often paper-based or outdated. By implementing a faster and more efficient way of handling your daily work and eliminating manual actions, your staff can respond more easily to incidents in the workplace.

Why not switch to a more decentralized system? It will make detecting anomalies a lot easier. Rapid identification of high-severity events can prevent an incident before it occurs. An incident can slow down your daily work and affect your organization as a whole.

2. Planning

Using a system that allows you to easily assign tasks and get follow-up from the comfort of your computer has never been easier. For example, someone on your team is doing a workplace inspection and notices that the wiring is faulty.

What can they do? Using a mobile device that works online and offline gives them the freedom to set up an action so that another team member can take immediate action and repair the faulty wiring. They are immediately notified and can take action. Deadlines can be set so that you can easily keep track of who did what and where. Keeping track of your team through one platform reduces time and thus increases efficiency.

3. Onderhoud

Having an outdated system will undoubtedly have a negative effect on your organization. This may be because the maintenance program is not designed to keep track of your work.

Moving from a paper-based system to a digital one can improve the reliability of your assets and reduce costs by predicting failures, streamlining your operations and reducing overall maintenance, ultimately increasing production efficiency. 

4. Involvement

By involving the staff and connecting them more efficiently and effectively, the involvement will increase significantly. Poorly managed workgroups are 50% less productive.

Let your team work smarter and perform better. By being able to follow up tasks automatically and digitally, the gap between management and the work floor will be significantly reduced. The flow of information in your organization will be smoother and strategic methods will be easy to implement.


We can conclude that when it comes to operational excellence in your organization, access to information plays a major role. This makes your employees more productive and reliable. Having a refreshed digital solution will continue to improve your industrial operations and lead to innovative ideas that can improve your organization as a whole.

When choosing the right digital solution, you need to map out your process and ensure that the software is a real improvement over the current situation.