The 4 most important benefits of implementing QHSE software

Ajoy Gonsalves
Ajoy Gonsalves

The first step to demonstrating safety leadership is to say goodbye to paper- and spreadsheet-bound systems. Effective security improvements are only possible with the right speed, reliability and analysis that only digital solutions, such as QHSE software, can provide.

Ask yourself: how would you save yourself if one of your processes fails or is delayed? If you're a little hesitant, it's probably a good idea to digitize your health and safety processes.

Any form of delay or standstill in your business operations can affect the entire delivery of your project and lead to extra costs that have not been calculated within your budget. Many delays are caused by incidents in the workplace. In 2014, there were 90 thousand accidents with longer absenteeism in the Netherlands.

Not only would you be liable for paying a fee, but your company could also be exposed to public criticism. A public scandal, regarding the safety conditions in the workplace of an organization, can be disastrous. Your reputation can also suffer greatly.

Such incidents can be caused by:

  • Faulty wiring;
  • Defective machines;
  • Smooth or wet floors;
  • Falling objects;
  • High temperatures;
  • And more.

If you want your organization to be successful in 2020, your workflow needs to be digitized so that such incidents don't happen. In this article we outline

the 4 main advantages of QHSE software.

1. Improving the real process

Yes, paper is still a part of the day-to-day operations of most industries, but a pile of paper can quickly become chaotic and disorganized. If the paperwork is moved, lost or even damaged, organizations can easily fall back and have more internal failures. While spreadsheet programs offer a suitable alternative, they can become overwhelming and plain confusing the more users are involved. These types of programs are not suitable for multinationals or for companies that have an increasing number of users.

A cloud-based mobile app with offline functionality can encourage employees to perform tasks faster and better. The functionalities of an app compared to paper or a spreadsheet program are incomparable. The app can partially fill in or autofill data fields that refer to contextual information that can benefit the user. Examples include the user's credentials and past entries that can be used in future inspections or offline use.

2. An increase in productivity

What if you could increase your employee engagement by 250%? With the right software you can make this possible by fully centralizing, managing and automating your audits and inspections in one platform. Such a tool can be easily implemented and adopted by your staff. With a tool that's portable and tailor-made, your data collection is not only easier to access, analyze, and review, but your workforce feels better heard, especially in organizations that have a hierarchical structure.

Mobile devices help not only security professionals, but the entire organization. It not only closes the gap between management and the shop floor, but also prevents risks that could be responsibilities for your organization. The most common work accident is slipping on wet or oily surfaces. These can be caused by spillage, weather conditions or a loose floor. Imagine that this can be prevented by daily inspections of your workplace. From these inspections, immediate action can be taken by correcting it with just one app!

2. Betere controle over processen

Your data is organized, digitized and quickly and securely synchronized with the cloud. Access to your data from anywhere is possible with an on-the-go data capture solution. Assigning middle management actions to the shop floor is very easy and manageable. Your employees can be assigned tasks that are automatically assigned to them and put on their 'to do' list. You can set a time for it to be completed, and a reminder will be sent to make sure all their tasks are done.

For example, if your organization has to perform a weekly machine check, this task is assigned to a specific person every week so that they can be reminded to perform the weekly check. This will ultimately reduce the risks of accidents or injuries. You can keep track of the assigned tasks and keep track of any delays or complications. All this data is analyzed and reports are immediately created and made accessible.

3. Easier to recognize deviations

An hour on location requires an hour of administrative time at the office on average. Save time by putting your reports in place right away. Such an efficient way of reporting observations can reduce accidents in your organization's workplace. With a digital way of data recording you can detect incidents before they occur. Not only will it save your organization time, but you will also be able to deliver operational excellence. Your staff can also continue to work intact and safely.


A powerful dashboard gives you the insight you need in real time. For example, a machine is inspected, and the inspector reports a malfunction. You can take immediate action via the dashboard.

Software built for QHSE management allows you to assign and track QHSE inspections and audits against custom checklists built specifically for your organization, including custom reporting and offline mobile inspections in the cloud.

Most problems related to QHSE can be tackled with digital solutions, especially QHSE software. The name says it all, it's meant for it. It is inevitable to escape this revolution. With digitization, people are more connected than ever. This has closed the gap between management and the shop floor, making the organization as a whole smoother.

Determine your QHSE objectives and needs, and ask your current data processor if everything is compliant. Don't limit your organization with one way to capture and analyze your data. Go beyond safety and track your QHSE inspections using a platform tailored to your organization while continuing to comply with ISO 9001, ISO 14001, OHSAS 18001 and other standards.