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The 4 Key Benefits Of Implementing QHSE Software

By Ajoy Gonsalves

EHS Industry

July 10, 2021


The first step in becoming a safety leader in any industry is shifting away from paper and spreadsheet-based systems. Effective safety improvements can only be made with the speed, reliability, and analysis that only digital solutions can provide. Just ask yourself this, how would you manage if one of your processes fails or gets delayed? If you had a slight hesitation, then it’s probably a good idea to digitise your health and safety processes.

Any type of delay or halt in your operations can impact the entire delivery of your project and amount to extra costs that weren’t assessed in your budget. Many delays are caused due to incidents in the workplace. In 2013, 3.3 million U.S. workers suffered from a workplace injury from which they were not always able to recover.

Not only would you be liable to the costs of paying compensation, but your company would also be open to public scrutiny. A public scandal regarding the safety conditions of an organisation’s workplace can be critical, your reputation can suffer greatly. Such incidents can be caused by having hazardous working conditions such as faulty wiring, machinery, slippery/wet floors, falling objects, high temperatures and more. If you want your organisation to succeed in 2019, your workflow should be digitised so incidents such as these don’t occur. In this article we outline the 4 key benefits of QHSE software.

1. Improve the actual process

Yes, paper is still a part of most industries’ day-to-day operations, but a stack of paper can quickly get chaotic and disorganised. With paperwork getting displaced, lost or even damaged, organisations can easily fall back and have more internal malfunctions. Even though spreadsheet programs offer a more suitable alternative, they can become overwhelming and just plain confusing as more users are involved. These type of programs aren’t suitable for multinational corporations or for companies that have an increasing amount of users.

A cloud powered mobile app with offline functionalities can promote workers to get tasks done quicker and better. The functionalities of an app compared to paper or a spreadsheet program are incomparable. The app can partially fill or autofill data fields referencing contextual information that the user can benefit from, such as the user’s credentials, previous input that can be used in future inspections or offline usage.

2. An increase in productivity

What if you can could increase your workforce engagement by 250%? With the right software, you can make this possible by completely centralising, managing, and automating your audits and inspections in one platform. A tool like this can easily be implemented and adopted by your workforce. Having a tool that is portable and customised not only makes your data collection easier to access, analyse, and review    but makes your workforce feel heard, especially with organisations that have a hierarchical structure.

Mobile devices not only help safety experts, but the whole organisation. It doesn’t only close the gap between management and the work floor, but it prevents hazards that can be a liability for your organisation. The most common workplace accident is slipping on wet or oily surfaces that can be caused by spills, weather hazards, or loose flooring. Imagine that this can be prevented by having daily inspections of your workplace. From these inspections, immediate action can be taken by correcting a multitude of issues in the field with just one app!

3. Better control over processes

Your data is organised, digitised, and synced quickly and securely to the cloud. Accessing your data from any location is possible with an on-the-go data capturing solution. Assigning actions from middle management to the work floor is very easy and manageable. Your workforce can be assigned tasks that will be automatically assigned to them and be on their ‘to do’ list. You can set limitations to when it should be completed and a reminder is sent to make sure all their tasks are completed.

For example, if your organisation needs to do weekly machinery checks then this task will be assigned to a specific person each week so they can be reminded to do the weekly check, which reduces the risks of accidents or injuries. You can keep track of the tasks assigned and keep track of any delays or complications. All this data is analysed and reports are instantly made and accessible.

4. More easily spot non-conformities

An hour spent on site requires an average of an hour of administrative time spent in the office. Save time by generating your site reports directly in the field. Having such an efficient way of reporting observations can reduce accidents in your organisation’s workplace. By having a digital way of capturing data, you can detect incidents before they occur. Not only is your organisation not losing time and being able to deliver operational excellence, but your workforce can stay intact and safe.  

A powerful dashboard gives you the insight you need in real time. For example, a piece of machinery is being inspected and the inspector reports a malfunction. Through the dashboard you’ll be able to take action, immediately.


Software that is made for QHSE management would allow you to assign and track QHSE inspections and audits using custom checklists that are made just for your organisation, including custom reporting and cloud-based offline mobile real-time inspections.

Most issues that have to do with QHSE can be addressed with digital solutions. It is inevitable escaping this revolution. With digitalisation, people are more interconnected than ever before. This has closed the gap between management and the work floor, which makes the organisation as a whole run smoother. Set your QHSE goals and needs and ask if your current data processor is meeting all of it. Don’t limit your organisation with just one way of capturing and analysing your data. Go beyond just safety and keep track of your QHSE inspections using a customised platform for your organisation while staying compliant to ISO 9001, ISO 14001, OHSAS 18001, and other standards.